Executive Coordinator and Board Liaison, Ms. Foundation

Employment Opportunity
Executive Coordinator and Board Liaison

MS. FOUNDATION FOR WOMEN OVERVIEW
Women are more than half the population, yet even with the progress of the last 40 years they don’t have equal opportunity, voice or power. The Ms. Foundation for Women does not accept the status quo. The tough challenges we face as a nation – poverty, violence and injustice – cannot be solved without the full participation and leadership of women. We invest in the social justice trailblazers – especially women from the low-income communities and communities of color most affected by these problems – who have the vision and drive to fight for change and justice.
Each year the Ms. Foundation supports grassroots organizations nationwide working on many of the critical issues of our time – fighting for good paying jobs, reproductive health, ending violence against women and girls, the inclusion of women at decision-making tables and more. The Ms. Foundation has invested close to $60 million in supporting women, organizations and solutions that work from the ground up. We deliver direct support, build skills and connect activists with allies to create change. Together, we work for a nation in which power and possibility are not limited by gender, race, class, or any other factor.

POSITION DESCRIPTION SUMMARY
The Ms. Foundation for Women (MFW) seeks a dynamic Executive Coordinator and Board Liaison who will serve as the “gatekeeper” of the President and CEO’s Office and will manage schedules and communications with internal and external parties. In particular, s/he will be the point person for the Board of Directors and will facilitate effective and efficient communication between the Board of Directors, President and CEO, and MFW staff. This position will report to the President and Chief Executive Officer (CEO).
Key Areas of Responsibility:
President and CEO’s Office Administration
Manage the schedule of the President and CEO; Coordinate meetings via telephone, videoconference, and in-person; Prepare travel arrangements and itineraries for the President and CEO including hotel, flights, ground transportation; Keep the office of the President and CEO organized and operating effectively and efficiently through the development and maintenance of paper and electronic filing systems; Facilitate the tracking and signing of all documents executed by the President and CEO; Screen President and CEO’s phone calls and determine and execute their proper handling; Assist in the creation of Power Point presentations, reports and other documents as needed; Assist in the coordination of regular Executive Team, Senior Management and cross-departmental team meetings; prepare agendas, notes and minutes as requested; Coordinate logistics for visitors to the office including: hotel, transportation, meeting space, meals, etc.;
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Prepare expense reports for the President and CEO and process payment of all President and CEO Office invoices; Coordinate with Development, Communication and Human Resources staff to maintain up-to-date partner contact information; Liaise with Executive Team, Senior Management and other staff to facilitate cross-departmental information sharing; Create monthly organization-wide metric reports in close coordination with the Executive Team, Directors of Human Resources and Information Technology, and Operations Manager; and Conduct and report findings on basic research, as required by the President and CEO.
Board Liaison
Board Engagement
Coordinate logistics for four (4) Board meetings per year; Work closely with the Executive Team and Senior Management to provide substantive organizational updates to the Board (“Board Packet”) prior to each meeting; Coordinate with the Marketing & Communications and Development teams to arrange Board member participation in special events, such as dinners, networking events, and speaking opportunities; and Coordinate Board visits to the Ms. Foundation office.
Board Committees Coordinate with Committee chairs and Senior Management to schedule regular Committee meetings and distribute materials; and Attend Committee meetings and assist in the drafting of minutes, as needed.
Board Orientation
Develop and maintain the Board Orientation manual; update orientation materials as necessary, and distribute to incoming Board members as they are selected; and Serve as the point person for new board member orientation.
Communication
Carry out the communications four (4) successful Board Meetings per year and at least eight (8) Board Committee Meetings.
Information Sharing
Create monthly programmatic updates for the Board; Periodically send news articles and/or press releases that merit the Board’s review; and Facilitate coordinated and streamlined communications between Board and staff.
Record Keeping
Maintain all details related to the Board of Directors, including contact information, biographies, bylaws, meeting materials, and terms of service.
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Qualifications and Requirements: Bachelor degree in English, Communication, or Business Administration required. At least five years of high level/executive administrative support or other relevant experience. Demonstrated communication skills including excellent oral and written English language skills and ability to communicate ideas effectively. Demonstrated organizational skills, ability to organize and prioritize workload, track assignments and provide organizational support for high level executive. Ability to successfully execute multiple, simultaneous projects on tight timelines with quality results. Ability to work both independently and collaboratively. Advanced computer skills including Microsoft Excel, Word and PowerPoint. Ability to multitask and problem solve. Ability to interact effectively with a variety of people at different levels in a diverse and multi-cultural environment. Excellent interpersonal skills. Must possess a commitment to the mission and values of the Ms. Foundation for Women and an interest in social justice and women’s issues.

TO APPLY
Please submit a cover letter with salary requirements and your résumé to Human Resources at
http://ms.foundation.org/about_us/employment_opportunities. Please, no follow-up phone calls or faxes. We regret that it is not possible to communicate with candidates except those who most closely match our requirements. Thank you.
Additional information on the Ms. Foundation for Women is available at ms.foundation.org
The Ms. Foundation for Women is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.